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Executive PA – Hillingdon

£40,000 to £45,000 Hillingdon - West London Permanent

*** PA to Executive Team *** This global company based in West London are a driving force behind technological advances in construction. A wonderful office environment with an engaging and forward-thinking company culture. This excellent employer is looking for an Assistant to support their Executiv... More...

*** PA to Executive Team ***

This global company based in West London are a driving force behind technological advances in construction. A wonderful office environment with an engaging and forward-thinking company culture. This excellent employer is looking for an Assistant to support their Executive Team

Duties to include:

  • Efficient and proactive diary management
  • Complex travel planning and organisation
  • Preparing agendas and take minutes (following up on action points)
  • High quality document production (briefing papers, reports and presentations)
  • Manage multiple email inboxes and incoming post
  • Expenses (collate, check, reconcile)
  • Preparation of budget documents
  • Maintain filing system.
  • Maintain office supply levels
  • Project support to the Executive team.

We are particularly interested in candidates with the innate ability to work in a methodical and organised way to best support the Executive Team, acting on their instincts to do so. We are looking for candidates who have extensive experience supporting a team of senior execs in an international setting. Adaptability will be required to support Execs with different working styles, areas of expertise and based in different locations.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We are receiving extremely high volumes of applications, so may be unable to respond to all applicants. 

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Office Manager and Assistant

to £32,000 plus benefits and bonus scheme Mayfair Permanent

Office Manager & Assistant Our client, a Mayfair based property company are looking for an Office Manager and Assistant to support their 20-person team in the UK office. A genuinely friendly and engaging culture and a role that offers variety as their linchpin office support. Office Manager Dut... More...

Office Manager & Assistant

Our client, a Mayfair based property company are looking for an Office Manager and Assistant to support their 20-person team in the UK office. A genuinely friendly and engaging culture and a role that offers variety as their linchpin office support.

Office Manager Duties

  • Answering and redirecting calls to the UK office phone line
  • Meeting and greeting all visitors
  • Meeting hospitality including preparing tea / coffee as required
  • Organising catering
  • Maintaining meeting room IT
  • Manage incoming and outgoing post
  • Archiving, filing, document prep, photocopying and binding of files
  • Ordering office supplies
  • Arranging Couriers
  • Liaise with Facilities Managers, organising repairs and office maintenance
  • Maintain H&S records, ensuring checks relating to workplace risk and fire safety are completed

Assistant Duties

  • Organising travel and hotel bookings for Directors and Team
  • Organising events
  • Diary management
  • Meeting planning and organisation

We are looking for a candidate with 3+ years experience is a similar role. Candidates must have a flexible and mature approach to their work and the confidence to plan ahead using their own initiative.  Advanced skills in Microsoft Office (Word and PowerPoint) and be organised and methodical in their working practices.

Salary and benefits

  • £28,000 to £32,000 D.O.E
  • Pension scheme
  • Bupa Healthcare
  • Bonus scheme
  • 25 days holiday (increases by 1 day after the 2nd year of service up to a max of 30 days)
  • Monthly socials

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout the U.K. We receive a high volume of applications, so we may be unable to respond to all applicants. 

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*** EA in Medical Research ***

£35,000 to £45,000 DOE West London Permanent

EA – Medical Research – **Start date to be confrmed** This medical research and technology company are at the cutting edge of new therapies and treatments. Not only that, they have an amazing office environment and company culture and are now looking for an EA to support their Executive Team **Due t... More...

EA – Medical Research – **Start date to be confrmed**

This medical research and technology company are at the cutting edge of new therapies and treatments. Not only that, they have an amazing office environment and company culture and are now looking for an EA to support their Executive Team

**Due to the current COVID-19 ppandemic this role’s start date is TBC. You are very welcome to apply in the interim and, if your experience looks like a good fit for the role, we’ll be in touch once we have an update on the start date**

  • Seamless and efficient diary management
  • arrange complex international travel (conference attendance, accommodation and Visas)
  • welcome visitors and monitoring incoming calls (including conference calls)
  • High quality document production (briefing papers, presentations and reports
  • deal with incoming e-mail and post, corresponding on behalf of senior management
  • Expense management for Executives, maintaining records to assist with budget and planning;
  • Budget documentation
  • organising ad-hoc meetings/interviews
  • Event planning and organisation
  • Ad hoc project support
  • Covering for other administrative team member in absence (illness /

 

This role is well suited to immediately available EAs with experience in complex, international travel, with high attention to detail and confidentiality. Working in a similar, research focussed organisation could be helpful but strong experience as an EA takes precedence.

Please not that we are looking for candidates who are happy to start on a temp to perm or contract to perm basis ASAP. 1 weeks notice maximum.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants. 

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Personal Assistant – Financial Services

Circa £38,000 The City Permanent

*** PA – Financial Services *** Our client, a reputable advisory firm who specialise in Financial Services growth and transformation are currently seeking a Personal Assistant to join their team. **Due to the current COVID-19 ppandemic this role’s start date is TBC. You are very welcome ... More...

*** PA – Financial Services ***

Our client, a reputable advisory firm who specialise in Financial Services growth and transformation are currently seeking a Personal Assistant to join their team.

**Due to the current COVID-19 ppandemic this role’s start date is TBC. You are very welcome to apply in the interim and, if your experience looks like a good fit for the role, we’ll be in touch once we have an update on the start date**

This busy and varied role will not only support with diary, meeting and email management, you’ll also be heavily involved with administering complex processes and projects with many moving parts. These processes incorporate presentations, research, reporting, scheduling and logistics.

We are looking for a graduate PA with at least 3 years’ experience working as PA in Financial or Professional Services.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants. 

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Team Assistant – Creative Consultancy

Up to £30,000 Permanent

***Graduate Commercial Assistant  *** This small, creative start-up works with global brands on creative projects. They are seeking a graduate Assistant to support the two founders as well as providing varied commercial support to the business and wider team   **Due to the current COVID-19 ppan... More...

***Graduate Commercial Assistant  ***

This small, creative start-up works with global brands on creative projects. They are seeking a graduate Assistant to support the two founders as well as providing varied commercial support to the business and wider team

 

**Due to the current COVID-19 ppandemic this role’s start date is TBC. You are very welcome to apply in the interim and, if your experience looks like a good fit for the role, we’ll be in touch once we have an update on the start date**

 

This role will support with international travel, detailed itineraries, meeting schedules and inbox management. You’ll also have a strategic part to play in developing the business, improving processes as the business scales.

Working in a smaller business, there is huge scope to grow this role and assist in a number of areas including events, social media, marketing, client relations, networking and financial admin.

We are looking for a candidate with a broad set of skills and huge amounts of enthusiasm and proactivity. This is a hands on and involved role where you can really make a difference.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants. 

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