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EA to Chief Executive

to £45,000 DOE London Permanent

*** PA to Chief Executive – Charity *** 14 Month FTC Our client, a UK based Charity are currently seeking an experienced Personal Assistant / Executive Assistant  to support their Chief Executive on a 1:1 basis. An engaging and dedicated company culture that values initiative and cooperation towards... More...

*** PA to Chief Executive – Charity ***

14 Month FTC

Our client, a UK based Charity are currently seeking an experienced Personal Assistant / Executive Assistant  to support their Chief Executive on a 1:1 basis. An engaging and dedicated company culture that values initiative and cooperation towards a common goal. Competitive salary, excellent benefits and a superb workplace environment based in Central London.

Role to include…

  • Managing an ever changing diary and busy email inbox
  • Organising UK and international travel itineraries
  • Planning leadership and Trustee meetings (invitations, agendas and minuting)
  • Monitor and agree internal and external communications
  • Organising large events
  • Offering support on various projects

We are particularly interested in candidates with proven experience supporting in a Senior PA/EA role. Candidates with discretion, calmness and an innate ability to see problems before they arise will be required for this fast-paced role.  Advanced skills across the Microsoft Office suite are essential.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants. 

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Receptionist / Typist

£24,000 plus excellent benefits Central London Permanent

*** Fab Reception Role*** For this Reception role you will be working for an independently owned finance company, a company who pride themselves on personality and providing the most exceptional levels of service to their clients. As receptionist, you’ll be providing a 5-star welcome to a whol... More...

*** Fab Reception Role***

For this Reception role you will be working for an independently owned finance company, a company who pride themselves on personality and providing the most exceptional levels of service to their clients.

As receptionist, you’ll be providing a 5-star welcome to a whole range of high net worth clients in a GORGEOUS office environment.

This role has a lot of variety on top of the usual meet and greet and reception responsibilities, a great role for those looking to build broad office experience.

We are looking for a Receptionist with tip-top office skills (Excel, Word and a speedy typist) and the ability to build instant rapport and provide a friendly welcome to visitors. We would ideally like to see some corporate experience but happy to look to other sectors for candidates with exceptional speed and accuracy with their typing and have excellent all round admin experience.

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London. We receive a high volume of applications, so we may be unable to respond to all applicants. 

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Administrator / Data Analyst within Clinical Operations based West London with remote working currently (Part-time Ongoing Temp)

£15- £16 ph

Our client, a leading biopharmaceutical company is looking for a part-time ongoing temp for their Clinical Operations team. Part time -22.5 hours per week (flexible distribution of total hours over 3 to 5 days). This an ongoing temping role paying £15-16 per hour and is starting asap so we are only ... More...

Our client, a leading biopharmaceutical company is looking for a part-time ongoing temp for their Clinical Operations team.

Part time -22.5 hours per week (flexible distribution of total hours over 3 to 5 days). This an ongoing temping role paying £15-16 per hour and is starting asap so we are only able to consider immediately available candidates.

This Administrator / Analyst position within the Clinical Operations team will involve having prime responsibility for the Purchase Order creation and maintenance, invoice receipting and other administrative tasks within Clinical Operations.

Key Responsibilities include:

  • Purchase Order (PO): creation of POs, PO issues identification and resolution (edits, missing POs, incorrect coding, exhausted POs), analysis of historic POs, PO amendment as per revised contracts, PO tracking and reporting.
  • Invoicing Process -receipt of invoices, tracking invoices and credit notes from Vendors. Follow up with internal Clinical Operations stake holders as required.
  • Liaising with internal Purchasing, Accounts and Finance departments attending weekly calls for issue resolution.
  • Coordinate Vendor/ Supplier set up with Purchasing, Accounts and HR as required.
  • Prepare supporting documentation for Contract signature as required.
  • Upload documents for signature onto DocuSign.
  • Data analysis for the wider Clinical Operations team
  • Any other tasks as required

Demonstrated skills and competencies

  • We are looking for previous experience of Purchase Order / Procurement systems and data analysis experience

Qualifications

  • A degree or equivalent experience, preferably in Finance (preferred)

Skills/Specialist knowledge

  • Financial or budget experience
  • Experience of contract administration
  • Strong capability with Microsoft Excel
  • Working knowledge of Microsoft D365 financial platform, DocuSign, SharePoint would all be desirable
  • Excellent organisational and project management skills
  • Excellent communication and interpersonal skills within an international clinical organisation
  • Fluency in written and spoken English, knowledge of other languages an advantage

Matchstick is a leading London recruitment consultancy. We specialise in the supply of EAs, PAs, Team Assistants, Office Managers, Administrators and Receptionists on a permanent, temporary and contract basis, across all industry sectors throughout London.

Due to high volumes of applications, we are unable to respond directly to all applications. We aim to respond to all suitable applications within 48 hours; if you are not successful please don’t hesitate to apply for future roles advertised by Matchstick

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